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  • Writer's pictureColin McArdle

Increase capacity in your conveyancing firm by up to 30% through digital transformation

Many rganisations are still reluctant to embrace AI and automation, despite the huge benefits digital transformation can unlock.

Process and workflow automation increases efficiency, reduces cost, minimises error and improves the experience for customers and employees. All of this inevitably leads to increased revenue and increased profit.

In this blog, we’re looking at some of the opportunities for digitalising people-based tasks, with a specific focus on the legal sector.

Client onboarding

Digitising onboarding forms is an extremely easy and effective way to increase efficiency, and more importantly, improve client acquisition rates by providing a better customer experience.

Dynamic forms can be created using intuitive software with built-in error-proofing to improve the ‘right first time’ completion rates.

Document processing

Manual data inputting is time-consuming and often unnecessary. Data can be automatically extracted from physical and digital documents and recorded in the relevant places ready for downstream processes. The original documents can then be categorised, stored or archived.

This reduces the backlog of data input and increases the delivery speed, allowing staff to spend more time providing customer service or carrying out billable work.

Contract generation

While many firms already use contract templates in some form, these templates often require a significant amount of time to populate and are susceptible to human error.

Digitalisation allows you to generate contracts and forms using templates with editable fields, and options to include, remove or amend specific clauses with ease. You can pre-determine rules for each contract template to reduce the risk of error and ensure related documents are included when the contract is sent.

Contracts can also be signed electronically, significantly speeding up case processing.

Document retrieval

Cloud computing allows you to store and archive data, documents and information securely without taking up storage space on your own IT equipment or in filing cabinets.

You can then perform document extraction from a cloud-based account to an internal repository based on pre-defined criteria. This covers a wide range of legal needs, from checking a single contract to satisfying audit requirements.

Complaint handling

Automated complaint handling can include sending automatic responses to clients, categorising complaints and escalating cases to the relevant department or person. Automatic prompts can be sent when a required action has not been completed, ensuring regulatory deadlines are not missed.

Invoicing and payment processing

Automated workflows can easily be set up to include invoice generation and payment processing. Once a specific action has been completed, this will automatically generate the invoice. As soon as payment is recognised, the next action in the sequence will be triggered, making the whole process far more efficient.

Benefits of automation and digitalisation

The list above is only a small representation of the many opportunities for digitalisation and automation in the legal sector.

Any process or workflow with defined steps can be automated, whether it’s case management, marketing, sales, HR, finance or customer service.

Those companies that embrace technology and use AI to move toward complete digital transformation reap the benefits.

Increased efficiency and capacity

This is the most obvious benefit for businesses that embrace automation. By streamlining and automating repetitive or time-consuming tasks, you become more efficient. As a result, the people who once had to carry out these tasks now have the capacity to do other work – work that makes money.

We’ve helped clients in the legal, insurance and mortgage sectors increase capacity by as much as 30% through increased efficiency.

Reduced waste, errors and cost

When something isn’t done right the first time, it causes unnecessary rework later down the line. Combined with human error, misplaced or incorrectly filed documents, incomplete hand-offs and missed deadlines, the time and financial cost of not automating tasks can be huge. Workflow automation eliminates human error, prompts action and significantly reduces waste, error and cost.

A recent project we completed with a PE-backed legal services firm delivered additional capacity equivalent to £2.4million, in 18 months.

Better customer experience

We live in an increasingly fast-paced world, where instantaneity is becoming the expectation. Through digitisation and automation, you improve accessibility, speed and reliability for customers. A better customer experience gives you a competitive edge and increases customer retention, referral rates and review scores.

More engaged workforce

Redoing work, waiting for approvals, inefficient processes, and mundane admin tasks cause frustrations for employees who want to spend their time doing work they enjoy. Remove these frustrations, and you have happier employees who are more engaged and productive.

Improve compliance

Digital transformation helps organisations improve compliance and satisfy regulatory requirements in numerous ways. Reduced errors, greater data protection, less risk of data loss, enhanced cybersecurity, managed backups, meeting SRA reporting obligations – the list goes on.

Higher top and bottom lines

If you increase efficiency, reduce waste and cost, improve customer experience and increase employee engagement, you will inevitably see a positive effect on your top and bottom lines, with increased revenue and profit.

Our conveyancing clients see an average return on investment of 7:1.

Getting started

Many companies take a giant leap into the digital world hoping they find the holy grail of technologies that will transform how they operate quickly.

However, the importance of using Lean methodologies first cannot be stressed enough. Lean enables businesses to conduct deep process analysis, simplify tasks, increase workflow and reduce time spent on wasteful non value adding activities.

If you’re ready to embrace digital transformation and unlock the value hidden in your business, book a discovery call with Colin today or call him on +44 07808 840646.


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